Garden Event Requirements

EQUIPMENT RENTALS: Tables, chairs, dance floor, lighting and other rental items for your Event must be rented by SCBG’s exclusive event rental company.  All requests, changes and diagrams will be managed between the  client /event planner and the rental company’s account manager.

CATERERS:  SCBG has a list of preferred caterers ranging from a food truck to budget friendly to a James Beard Award Winning Chef.  Client may choose to opt-out of our preferred caterers offered for a buy-out of $1500.  Outside caterer must have a business license, provide a COI and sign our Code of Conduct.

BARTENDERS:  Client may provide their own alcohol.  All alcohol must be served by a professional bartender with TIPS Certification, provide a COI with Liquor Liability and sign our Code of Conduct.

SECURITY GUARDS:  Security guards are required for events serving alcohol (1:50 ratio), events with attendance of over 50 guests or depending on the nature of the event.  Client must use SCBG’s preferred vendor for this staffing service.            If  alcohol will be sold, an ABC Permit is required. Acquired by the client  Vendors may not consume alcohol or illegal       substances at the Garden at any time.

EVENT PLANNERS:  Professional event planners are required for all events at the Garden (minimum of Month of         Coordination).  They must be on-site at the start of set-up and remain through the end of strike.  If a planner is hired outside of the  SCBG’s preferred list, they must be pre-approved; provide a business license, COI, sign our Code of Conduct and   provide letters of recommendation from  (2) notable venues.

DJ’S, BANDS and MUSICIANS:  SCBG has a list of preferred DJ’s.  If Client chooses to not use one of the preferred DJ’s offered, a $200 processing fee will be applied toward your rental fees.  Outside DJ and any Bands or Musicians must have a business license, provide a COI and sign our Code of Conduct.

OTHER VENDORS:  Other vendors (florist, photographer, videographer, photo booth, décor, etc.) providing service for your event must be professional, have a business license, provide a COI and sign our Code of Conduct.

ANIMAL FRIENDLY:  SCBG is an animal-friendly facility.  We want your special pet to be a part of your special day!  We allow pets to be a part of wedding ceremonies and after-ceremony pictures.  After which, they would need to be taken home.  Insurance and our Animals Info Sheet signed is required for all pets.

EVENT LIABILITY INSURANCE:  Client is responsible for purchasing and providing a Certificate of Liability Insurance for their Event with a $1,000,000 One Occurrence / $2,000,000 General Aggregate Limit.

SITE TOURS:  Ready to visit the Garden?  Contact us at eventsteam@southcoastbotanicgarden.org to request a site tour.  Site tours are available most days, 10:00am-4:00pm by appointment only.

HOLDS:  Holds are first come, first served!  Your choice of venue(s) can be placed on complimentary hold for one week.  After which, confirmation or release is requested.

READY TO BOOK? 

  • Reservation Deposit due upon contract signing: 50% Site Fees
  • Due 60 days prior to the Event: Remaining Balance and $500 Damage Deposit

 

 

Questions about your budget?

Contact Us

Email: eventsteam@southcoastbotanicgarden.org
T: (310) 544-1948
M-F 9:00 a.m. – 5:00 p.m.