Garden Event Requirements

EVENT RENTALS (Tables, chairs, linens, dance floor, lighting, catering equipment if needed, etc.): South Coast Botanic Garden has an exclusive event rental company, Choura Events. All requests for rentals go through the Special Events Department and ordering will be handled for the client.

CATERERS: A list of preferred caterers will be provided. If Client chooses to not use a preferred caterer, there will be a processing fee of $1,500. Other caterer must have business license, have liability insurance, agree to follow the rules of the Garden and be pre-approved by the Special Events Department.

Click to view our Preferred Vendors List

BARTENDERS: Bartenders must have TIPS certification, have liquor liability insurance, agree to follow the rules of the Garden and be pre-approved by the Special Events Department.

SECURITY GUARDS: Security guards are required for events serving alcohol, events with attendance of 150 people or more or depending on the nature of the event. All requests for security guards go through the Special Events Department and ordering will be handled for the client.

EVENT PLANNERS: Professional Event Planners are required for events and must be on site for setup, event and strike. The Garden will provide Client with an Approved Event Planners List. Client may hire an Event Planner not on the list, however, all Event Planners must have a business license, have liability insurance, submit references from three venues and be pre-approved by the Special Events Department.

DJ’s: DJ must be chosen from Approved DJ List or there will be a processing fee of $200. Other DJ must have business license, have liability insurance, agree to follow the rules of the Garden including sound level restrictions and be pre-approved by the Special Events Department.

OTHER VENDORS: The Garden will provide you with a list of preferred vendors who have serviced events at the Garden. Clients are allowed to use other vendors as long as vendors agree to follow the rules of the Garden and are pre-approved by the Special Events Department.

ALCOHOL: Alcohol is allowed as long as there are certificated bartenders with liquor liability insurance to serve and security guards (minimum of one guard for every 50 guests). If alcohol will be sold, an ABC Permit is required. Vendors may not consume alcohol or illegal substances at the Garden at any time.

CLEANING FEES: Client is responsible for cleanup after the event. If additional cleanup is required by the Garden, fees will be deducted from the Damage Deposit.

RESERVATIONS AND DEPOSITS: Venue(s) will be placed on a hold for one week. A deposit must be received by the end of that week in order to reserve the venue(s).

PAYMENT SCHEDULE:

  • Reservation Deposit due with contract to reserve venue(s): 50% of Rental Fee
  • Due 60 days prior to the event: Remaining Balance plus $500 Damage Deposit

LIABILITY INSURANCE: Client is responsible to purchase or provide a Certificate of Liability Insurance as explained in the Terms and Conditions.

SITE VISIT: Appointments are strongly recommended. Please contact our Special Events Department at (310) 544-1948 or eventsteam@southcoastbotanicgarden.org to schedule an appointment with a Special Events Team Member to see the venues.

Questions about your budget?

Contact Us

Email: eventsteam@southcoastbotanicgarden.org
T: (310) 544-1948
M-F 9:00 a.m. – 5:00 p.m.

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